Fish Import Permit
| Form | Workflow | Outputs | E2E test | Docs |
|---|---|---|---|---|
| Passed | Passed | Passed | Passed | Passed |
- End-to-end test
- 3/3 passed 2026-10-21 (mihud, combined)
- Documentation
- 17 steps, 30 images · Download the DOCX
- Who can apply
- Individual, Organization
- Catalogue ID
- 355
Fees
| Fee | Case | Amount (ZMW) |
|---|---|---|
| Live Fish – per piece – 1 ZMW | New | 1.2 |
| Dead Fish (Kapenta) Fish weighing less than 1 kg but not more than or equal to 250kg | New | 133.2 |
| Dead Fish (Kapenta) Fish weighing more than 250kg but less than or equal to 1,000kg | New | 200 |
| Dead Fish (Kapenta) Fish weighing more than 1000kg | New | 333.2 |
| Dead Fish (other species) Fish weighing less than 1kg but not more than or equal to 250kg | New | 266.4 |
| Dead Fish (other species) Fish weighing more than 250 kg but less than or equal to 1,000kg | New | 400 |
| Dead Fish (other species) Fish weighing more than 1000kg | New | 666.4 |
Required documents
- Export Health Certificate from the Country of Origin. (New)
- Sanitary Certificate from the Department of Veterinary Services (for premises where the fish will be stored). (New)
- Health Care Certificate from MoH. (New)
- National Registration Card (NRC) (New)
- Company Registration Certificate (New)
- Passport (New)
Output documents
- Application form (application)
- GS-2 Notice of Government Action (notice-of-action)
- Import Permit from the Destination Country (certificate)
- GF-1 Treasury Invoice (invoice)
- GF-2 Treasury Receipt (receipt)
Test evidence
Fish Import Permit
Service documentation · Republic of Zambia · GSB e-Services
| Owner | Department of Fisheries |
| Service key | MFL/fish-import-permit |
| Version | service v1, platform a0a302b8 |
| Date | 2026-10-21 |
Generated automatically by the service's end-to-end test run. Every screenshot shows synthetic test data on a local test installation, never real personal data.
This document describes the Fish Import Permit service of Department of Fisheries as the platform runs it today. It is generated by the service's end-to-end test: every step below was performed by the test, and every screenshot was taken during that run with synthetic data. Regenerate it with npm run docs:services in the e2e suite; do not edit it by hand.
1. Service summary
| Item | Detail |
|---|---|
| Service | Fish Import Permit |
| Owner (MDA) | Department of Fisheries (MFL) |
| Purpose | Service offered to individuals or organizations who want to import fish or fish products, and this could be for sale to the public or for personal use. |
| Who can apply | Individual; Organization |
| How to apply | Online on the national e-Services portal, signed in with ZamPass; pay with ZamPay. |
| Fees | Live Fish – per piece – 1 ZMW: ZMW 1.20 Dead Fish (Kapenta) Fish weighing less than 1 kg but not more than or equal to 250kg: ZMW 133.20 Dead Fish (Kapenta) Fish weighing more than 250kg but less than or equal to 1,000kg: ZMW 200.00 Dead Fish (Kapenta) Fish weighing more than 1000kg: ZMW 333.20 Dead Fish (other species) Fish weighing less than 1kg but not more than or equal to 250kg: ZMW 266.40 Dead Fish (other species) Fish weighing more than 250 kg but less than or equal to 1,000kg: ZMW 400.00 Dead Fish (other species) Fish weighing more than 1000kg: ZMW 666.40 |
| Turnaround | Up to 5 days |
| Validity of the output | 30 days |
| Required documents | Export Health Certificate from the Country of Origin. (required) Sanitary Certificate from the Department of Veterinary Services (for premises where the fish will be stored). (required) Health Care Certificate from MoH. (required) National Registration Card (NRC) (required) Company Registration Certificate (required) Passport (required) |
| Output documents | Application form GS-2 Notice of Government Action Import Permit from the Destination Country GF-1 Treasury Invoice GF-2 Treasury Receipt |
| Legal basis | SI No. 84 of 2019 (https://media.zambialii.org/media/legislation/41877/source_file/368e2a3fae05d60d/zm-act-si-2019-84-publication-document.pdf) SI No. 17 of 2024 (https://media.zambialii.org/media/legislation/41277/source_file/e2345820a62b692f/zm-act-si-2024-17-publication-document.pdf) |
2. Application process, step by step
The process as configured in the back office:
| Step | Role | Task | Type |
|---|---|---|---|
| 1 | Applicant | Apply | form |
| 2 | Case Officer | Generate Payment | generate-payment |
| 3 | Applicant | Payment | payment |
| 4 | System | Generate Document | generate-document |
| 5 | Case Officer | Review | review |
| 6 | Case Officer | Review | review |
| 7 | Executive | Decision | decision |
| 8 | System | Generate Document | generate-document |
| 9 | System | Notify Client | notify |
Who takes part in this journey: Citizen, Case Officer, Executive, Anyone (public).
Step 1. Find the service
Citizen · National e-Services portal
On the national e-Services portal the citizen opens All Services and searches for the service by name ("Fish Import Permit"). Each result names the service and the ministry that provides it.
Step 2. Read the service page
Citizen · National e-Services portal
The service page sets out what the service is for, who provides it, the fee, how long it takes and the documents to have ready. "Start application" begins an application (the citizen is signed in with ZamPass).
Step 3. Confirm the applicant details
Citizen · National e-Services portal
The applicant details are filled in from the citizen's ZamPass account. The citizen says whom they are applying for (themself) and continues with "Proceed to Application".
Step 4. Fill in the application form
Citizen · National e-Services portal
The citizen answers the service's own application form, converted from the legacy system (39 answers in this run, all synthetic), for the type of application "New". Questions marked * must be answered; some appear only after an earlier answer. Answers are saved as the citizen types, so an unfinished application can be reopened from My Workplace.
Step 5. Upload the supporting documents
Citizen · National e-Services portal
Each document the service asks for has its own upload (6 in this run: Export Health Certificate from the Country of Origin., Sanitary Certificate from the Department of Veterinary Services (for premises where the fish will be stored)., Health Care Certificate from MoH., National Registration Card (NRC), Company Registration Certificate, Passport). The files are checked and stored with the application; the page confirms each upload.
Step 6. Check the answers and confirm the declaration
Citizen · National e-Services portal
Before sending, the citizen sees every answer and document on one page and can go back to change them. The declaration that the information is true and complete must be ticked.
Step 7. Application sent
Citizen · National e-Services portal
The portal confirms the application with the ministry's reference number (MFL-FIP/00001/10-21-26 in this run). The application goes to the ministry's officers; the citizen follows it in My Workplace.
Step 8. Take the new application on
Case Officer · Back office
The application arrives in the case queue of the ministry that owns the service (Department of Fisheries); only its staff see it. The officer opens it by its reference number - answers, documents and process are on the case - assigns it to themself and takes it on.
Step 9. Work out the fee
Case Officer · Back office
The Case Officer works out the fee from the service's imported fee schedule ("• Live Fish per piece ZMW 1.20 • Dead Fish Kapenta (0 – 250 kg) ZMW 133.20 • Dead Fish Kapenta (250 – 1,000 kg) ZMW 200.00 • Dead Fish Kapenta (more than 1,000 "). "Submit Fees and Advance" records it, raises a ZamPay invoice for the applicant and moves the case to payment.
Step 10. See that the fee is due
Citizen · National e-Services portal
The application shows "Waiting for your payment" in My Workplace with a Pay button (K1.20). The office priced the case; the invoice was raised on ZamPay.
Step 11. Pay with ZamPay
Citizen · National e-Services portal
Pay opens the invoice (K1.20, the amount set by the platform, never by the page) with its PDF preview; the citizen pays at ZamPay by mobile money or bank card.
Step 12. Payment received
Citizen · National e-Services portal
ZamPay reports the payment; the dialog says "Paid. Thank you" and the application moves on to the ministry's officers.
Step 13. Receive, Inspect, Report Findings
Case Officer · Back office
The Case Officer works on "Receive, Inspect, Report Findings" (review in the imported process), checks the application and its documents, and completes the step.
Step 14. Draft Decision, Upload Document
Case Officer · Back office
The Case Officer works on "Draft Decision, Upload Document" (review in the imported process), checks the application and its documents, and completes the step.
Step 15. Decide: Review, Inspect, e-Sign
Executive · Back office
At "Review, Inspect, e-Sign" the Executive records the decision: approve, with a comment kept in the case history. Approving moves the case on; the last decision completes it and issues the document.
Step 16. The document in My permits
Citizen · National e-Services portal
The issued document (MFL-FIP-2026-00001 in this run: "Import Permit from the Destination Country") is listed in "My permits and licences" with its validity and a download of the sealed PDF.
Step 17. Verify the document
Anyone (public) · Public verification page
The QR code on the document opens the public verification page: genuine and current, to whom it was issued, and whether the electronic seal is valid. No sign-in is needed.
3. Payment
| Item | In the test run |
|---|---|
| Fee (as published) | • Live Fish per piece ZMW 1.20 • Dead Fish Kapenta (0 – 250 kg) ZMW 133.20 • Dead Fish Kapenta (250 – 1,000 kg) ZMW 200.00 • Dead Fish Kapenta (more than 1,000 kg) ZMW 333.20 • Dead Fish Other Species (0 – 250 kg) ZMW 266.40 • Dead Fish Other Species (250 – 1,000 kg) ZMW 400.00 • Dead Fish Other Species (more than 1,000 kg) ZMW 666.40 |
| Invoice 1 | 5706313192264417 |
| Amount 1 | ZMW 1.20 |
| Paid at 1 | after "Work out the fee" |
On screen: step 9 (Work out the fee), step 10 (See that the fee is due), step 11 (Pay with ZamPay), step 12 (Payment received) in section 2.
4. Output documents
Import Permit from the Destination Country (sealed PDF)
Issued when the case was approved, from the service's output configuration (service template MFL_FishImportPermit.Certificate.docx), filled from the application and the decision, sealed with the platform's electronic seal and stored as the issued version. The holder downloads it from My permits; the verification page checks it.
The issued PDF has 2 pages; the image shows the first.
Fields
| Field | Value in the test run |
|---|---|
| Document title | Import Permit from the Destination Country |
| Permit / licence number | MFL-FIP-2026-00001 |
| Holder | Chanda Mwila |
| Valid from | 2026-10-21 |
| Valid until | 2026-11-20 |
| Status | active |
| Verification code (printed with a QR code) | DFXL-PVEZ-3G |
Seal
| Item | Detail |
|---|---|
| Seal status | sealed |
| Signature level | PAdES-B-T |
| Sealed by | the platform seal (development key in the test run) |
| Signed at | 2026-10-21T05:39:53.989Z |
| Trusted time-stamp | 2026-10-21T05:39:53.975Z (time-stamping authority) |
| Document fingerprint (SHA-256) | fb8bed83b1a41341... |
Verification
| Item | Detail |
|---|---|
| Where | The public verification page of the national portal, <portal>/verify/<verification code>, opened by scanning the QR code on the document. |
| What it shows | Whether the document is genuine and current, its holder and validity, and whether the electronic seal is valid and who sealed it. |
| Checking a copy | Anyone can upload a PDF they were given; the page says whether it is exactly the document that was issued. A changed copy is reported as not matching. |
On screen: step 16 (The document in My permits), step 17 (Verify the document) in section 2.
5. Notifications
| When | Channel | To | Message | Delivery |
|---|---|---|---|---|
| Application received | in-app (portal bell) | the applicant | Application MFL-FIP/00001/10-21-26 received - Your application MFL-FIP/00001/10-21-26 for Fish Import Permit has been received by Department of Fisheries. | shown |
| Status changed | in-app (portal bell) | the applicant | Update on application MFL-FIP/00001/10-21-26 - MFL-FIP/00001/10-21-26 (Fish Import Permit) is now: With the office - fees being worked out. | shown |
| Payment due (invoice raised) | in-app (portal bell) | the applicant | Payment due for application MFL-FIP/00001/10-21-26 - The fee of ZMW 1.20 for Fish Import Permit (MFL-FIP/00001/10-21-26) is now due. Invoice 5706313192264417. | shown |
| Payment received | in-app (portal bell) | the applicant | Payment received for MFL-FIP/00001/10-21-26 - Your payment of ZMW 1.20 for MFL-FIP/00001/10-21-26 (Fish Import Permit) has been received. Receipt: <ZamPay>/pdf?documentType=receipt&invoiceNumber=5706313192264417 | shown |
| Licence / permit issued | in-app (portal bell) | the applicant | Your Fish Import Permit document has been issued - MFL-FIP-2026-00001 has been issued for Fish Import Permit and is valid until 20/11/2026. | shown |
| Invitation to rate the service | in-app (portal bell) | the applicant | How was Fish Import Permit? - How was Fish Import Permit? Tell us in about a minute. | shown |
| Decision: approved | in-app (portal bell) | the applicant | Application MFL-FIP/00001/10-21-26 completed - MFL-FIP/00001/10-21-26 (Fish Import Permit) is complete. Your documents are ready. | shown |
| Application received | sms | +260 97* *** 567 | Application MFL-FIP/00001/10-21-26 for Fish Import Permit has been received. Track it: <portal>/my-workplace | delivered |
| Application received | e2e.c***@example.test | Application MFL-FIP/00001/10-21-26 received | skipped | |
| Status changed | sms | +260 97* *** 567 | delivered | |
| Payment due (invoice raised) | e2e.c***@example.test | Payment due for application MFL-FIP/00001/10-21-26 | skipped | |
| Payment due (invoice raised) | sms | +260 97* *** 567 | Fee of ZMW 1.20 due for MFL-FIP/00001/10-21-26. Invoice 5706313192264417. Pay: <ZamPay>/pay-for-service/get-invoice/5706313192264417 | delivered |
| Payment received | sms | +260 97* *** 567 | delivered | |
| Invitation to rate the service | sms | +260 97* *** 567 | skipped | |
| Licence / permit issued | e2e.c***@example.test | Your Fish Import Permit document has been issued | skipped | |
| Invitation to rate the service | e2e.c***@example.test | How was Fish Import Permit? | skipped | |
| Licence / permit issued | sms | +260 97* *** 567 | delivered | |
| Decision: approved | sms | +260 97* *** 567 | delivered | |
| Decision: approved | e2e.c***@example.test | Application MFL-FIP/00001/10-21-26 completed | skipped |
Delivery: shown = in the portal's notification bell; delivered = the SMS gateway (a test double in this run) reported the text delivered; skipped = not sent on that channel (e-mail is not configured on the test installation, and some notices go out on one channel only); sent by the national portal = a ministry node handed the notice to the national portal, which texts and e-mails the citizen under its own name and the citizen's preferences. Addresses written <portal>, <ZamPay> stand for the national portal and ZamPay.
6. Legacy mapping
| Item | Detail |
|---|---|
| Replaces | Fish Import Permit in the legacy ZIGS e-Services directory (ZIGS_Services) |
| Legacy service id | 355 |
| Legacy provider | Department of Fisheries (MFL) under Ministry of Fisheries and Livestock |
| Legacy process | FastTrackReview (process 4) |
| Fee in the legacy system | Live Fish – per piece – 1 ZMW: ZMW 1.2 (New) Dead Fish (Kapenta) Fish weighing less than 1 kg but not more than or equal to 250kg: ZMW 133.2 (New) Dead Fish (Kapenta) Fish weighing more than 250kg but less than or equal to 1,000kg: ZMW 200 (New) Dead Fish (Kapenta) Fish weighing more than 1000kg: ZMW 333.2 (New) Dead Fish (other species) Fish weighing less than 1kg but not more than or equal to 250kg: ZMW 266.4 (New) Dead Fish (other species) Fish weighing more than 250 kg but less than or equal to 1,000kg: ZMW 400 (New) Dead Fish (other species) Fish weighing more than 1000kg: ZMW 666.4 (New) |
| Fee taken before submission | yes (as in ZIGS) |
| Time to issue (legacy) | New: 5 working days |
| Legacy output templates | Application form: ZIGS_Forms_MFL / MFL_FishImportPermit.Application GS-2 Notice of Government Action: ZIGS_Forms_Notices / GS-2.NoticeOfAction Import Permit from the Destination Country: ZIGS_Forms_MFL / MFL_FishImportPermit.Certificate GF-1 Treasury Invoice: ZIGS_CustomForms / GF-1 Invoice GF-2 Treasury Receipt: ZIGS_CustomForms / GF-2 Receipt |
| Legacy address | none recorded |
| How it was brought over | Imported by the platform's legacy catalogue importer (zcm-backend scripts/zigs/importLegacy.js) from the ZIGS snapshot: form, case types, fees, documents, process and output templates, then served by the new platform. |
7. Version and date
| Item | Detail |
|---|---|
| Document version | service v1, platform a0a302b8 |
| Generated | 2026-10-21T05:40:00Z (by the end-to-end run, not edited by hand) |
| Service version | not versioned (configured directly) |
| Platform snapshot | backend a0a302b8 portal 72805f0 back office 58e5946 |
| Test suite | e2e 5999d9b; one installation (combined); seed profile mihud |
| Journeys | 30-catalogue-service.spec.js: citizen finds the service, answers its form, uploads its documents and sends the application - passed 30-catalogue-service.spec.js: the case goes through every step of its process: payments by the citizen, each officer step by its role - passed 30-catalogue-service.spec.js: the grant document is issued, sealed, filled in and verifiable; the citizen has it in My permits - passed |
| Result | 3 of 3 journey tests passed |
| Data | Synthetic test data on a local test installation; provider test doubles for ZamPass, ZamPay, SMS and signing. |