Certification of Documents
| Form | Workflow | Outputs | E2E test | Docs |
|---|---|---|---|---|
| Passed | Passed | Passed | Passed | Passed |
- End-to-end test
- 3/3 passed 2026-10-21 (mihud, combined)
- Documentation
- 15 steps, 28 images · Download the DOCX
- Who can apply
- Individual, Organization
- Catalogue ID
- 446
Fees
| Fee | Case | Amount (ZMW) |
|---|---|---|
| Degrees, NRC, Diplomas | New | 111.2 |
| Titles, Leases | New | 44.8 |
Required documents
- National Registration Card (NRC) (New)
- Certificate of Incorporation (New)
Output documents
- GS-2 Notice of Government Action (notice-of-action)
- Application form (application)
- GF-1 Treasury Invoice (invoice)
- GF-2 Treasury Receipt (receipt)
Test evidence
Certification of Documents
Service documentation · Republic of Zambia · GSB e-Services
| Owner | Lands and Deeds Department |
| Service key | MLNR/certification-of-documents |
| Version | service v1, platform a0a302b8 |
| Date | 2026-10-21 |
Generated automatically by the service's end-to-end test run. Every screenshot shows synthetic test data on a local test installation, never real personal data.
This document describes the Certification of Documents service of Lands and Deeds Department as the platform runs it today. It is generated by the service's end-to-end test: every step below was performed by the test, and every screenshot was taken during that run with synthetic data. Regenerate it with npm run docs:services in the e2e suite; do not edit it by hand.
1. Service summary
| Item | Detail |
|---|---|
| Service | Certification of Documents |
| Owner (MDA) | Lands and Deeds Department (MLNR) |
| Purpose | Certification of documents submitted by the Applicant |
| Who can apply | Individual; Organization |
| How to apply | Online on the national e-Services portal, signed in with ZamPass; pay with ZamPay. |
| Fees | Degrees, NRC, Diplomas: ZMW 111.20 Titles, Leases: ZMW 44.80 |
| Turnaround | N/A |
| Validity of the output | N/A |
| Required documents | National Registration Card (NRC) (required) Certificate of Incorporation (required) |
| Output documents | GS-2 Notice of Government Action Application form GF-1 Treasury Invoice GF-2 Treasury Receipt |
| Legal basis | Lands and Deeds Registry Act Cap 185 of 1995 (http://www.parliament.gov.zm/sites/default/files/documents/acts/Lands%20and%20Deeds%20Registry%20Act.pdf) |
2. Application process, step by step
The process as configured in the back office:
| Step | Role | Task | Type |
|---|---|---|---|
| 1 | Applicant | Apply | form |
| 2 | Case Officer | Generate Payment | generate-payment |
| 3 | Applicant | Payment | payment |
| 4 | System | Generate Document | generate-document |
| 5 | System | Notify Client | notify |
Who takes part in this journey: Citizen, Case Officer, Anyone (public).
Step 1. Find the service
Citizen · National e-Services portal
On the national e-Services portal the citizen opens All Services and searches for the service by name ("Certification of Documents"). Each result names the service and the ministry that provides it.
Step 2. Read the service page
Citizen · National e-Services portal
The service page sets out what the service is for, who provides it, the fee, how long it takes and the documents to have ready. "Start application" begins an application (the citizen is signed in with ZamPass).
Step 3. Confirm the applicant details
Citizen · National e-Services portal
The applicant details are filled in from the citizen's ZamPass account. The citizen says whom they are applying for (themself) and continues with "Proceed to Application".
Step 4. Fill in the application form
Citizen · National e-Services portal
The citizen answers the service's own application form, converted from the legacy system (3 answers in this run, all synthetic), for the type of application "New". Questions marked * must be answered; some appear only after an earlier answer. Answers are saved as the citizen types, so an unfinished application can be reopened from My Workplace.
Step 5. Upload the supporting documents
Citizen · National e-Services portal
Each document the service asks for has its own upload (2 in this run: National Registration Card (NRC), Certificate of Incorporation). The files are checked and stored with the application; the page confirms each upload.
Step 6. Check the answers and confirm the declaration
Citizen · National e-Services portal
Before sending, the citizen sees every answer and document on one page and can go back to change them. The declaration that the information is true and complete must be ticked.
Step 7. Application sent
Citizen · National e-Services portal
The portal confirms the application with the ministry's reference number (MLNR-CD/00001/10-21-26 in this run). The application goes to the ministry's officers; the citizen follows it in My Workplace.
Step 8. Take the new application on
Case Officer · Back office
The application arrives in the case queue of the ministry that owns the service (Lands and Deeds Department); only its staff see it. The officer opens it by its reference number - answers, documents and process are on the case - assigns it to themself and takes it on.
Step 9. Work out the fee
Case Officer · Back office
The Case Officer works out the fee from the service's imported fee schedule ("Degrees, NRC, Diplomas etc 111.20 ZMW/per page Titles, Leases etc 44.80 ZMW/per page"). "Submit Fees and Advance" records it, raises a ZamPay invoice for the applicant and moves the case to payment.
Step 10. See that the fee is due
Citizen · National e-Services portal
The application shows "Waiting for your payment" in My Workplace with a Pay button (K111.20). The office priced the case; the invoice was raised on ZamPay.
Step 11. Pay with ZamPay
Citizen · National e-Services portal
Pay opens the invoice (K111.20, the amount set by the platform, never by the page) with its PDF preview; the citizen pays at ZamPay by mobile money or bank card.
Step 12. Payment received
Citizen · National e-Services portal
ZamPay reports the payment; the dialog says "Paid. Thank you" and the application moves on to the ministry's officers.
Step 13. Issue the document
Case Officer · Back office
The service's validity ("N/A") is not a fixed period, so completing the case does not issue the document by itself: the officer issues it from the completed case ("Issue / check permit"). It is generated from the service's output configuration and sealed.
Step 14. The document in My permits
Citizen · National e-Services portal
The issued document (MLNR-CD-2026-00001 in this run: "Certification of Documents") is listed in "My permits and licences" with its validity and a download of the sealed PDF.
Step 15. Verify the document
Anyone (public) · Public verification page
The QR code on the document opens the public verification page: genuine and current, to whom it was issued, and whether the electronic seal is valid. No sign-in is needed.
3. Payment
| Item | In the test run |
|---|---|
| Fee (as published) | Degrees, NRC, Diplomas etc 111.20 ZMW/per page Titles, Leases etc 44.80 ZMW/per page |
| Invoice 1 | 2825863125297952 |
| Amount 1 | ZMW 111.20 |
| Paid at 1 | after "Work out the fee" |
On screen: step 9 (Work out the fee), step 10 (See that the fee is due), step 11 (Pay with ZamPay), step 12 (Payment received) in section 2.
4. Output documents
Certification of Documents (sealed PDF)
Issued when the case was approved, from the service's output configuration (permitDocument/issued@1), filled from the application and the decision, sealed with the platform's electronic seal and stored as the issued version. The holder downloads it from My permits; the verification page checks it.
The issued PDF has 1 page; the image shows the first.
Fields
| Field | Value in the test run |
|---|---|
| Document title | Certification of Documents |
| Permit / licence number | MLNR-CD-2026-00001 |
| Holder | Chanda Mwila |
| Valid from | 2026-10-21 |
| Valid until | |
| Status | active |
| Verification code (printed with a QR code) | SSBB-RTRX-Z9 |
Seal
| Item | Detail |
|---|---|
| Seal status | sealed |
| Signature level | PAdES-B-T |
| Sealed by | the platform seal (development key in the test run) |
| Signed at | 2026-10-21T08:12:52.802Z |
| Trusted time-stamp | 2026-10-21T08:12:53.545Z (time-stamping authority) |
| Document fingerprint (SHA-256) | f4e5645e62c3c80d... |
Verification
| Item | Detail |
|---|---|
| Where | The public verification page of the national portal, <portal>/verify/<verification code>, opened by scanning the QR code on the document. |
| What it shows | Whether the document is genuine and current, its holder and validity, and whether the electronic seal is valid and who sealed it. |
| Checking a copy | Anyone can upload a PDF they were given; the page says whether it is exactly the document that was issued. A changed copy is reported as not matching. |
On screen: step 13 (Issue the document), step 14 (The document in My permits), step 15 (Verify the document) in section 2.
5. Notifications
| When | Channel | To | Message | Delivery |
|---|---|---|---|---|
| Application received | in-app (portal bell) | the applicant | Application MLNR-CD/00001/10-21-26 received - Your application MLNR-CD/00001/10-21-26 for Certification of Documents has been received by Lands and Deeds Department. | shown |
| Status changed | in-app (portal bell) | the applicant | Update on application MLNR-CD/00001/10-21-26 - MLNR-CD/00001/10-21-26 (Certification of Documents) is now: With the office - fees being worked out. | shown |
| Payment due (invoice raised) | in-app (portal bell) | the applicant | Payment due for application MLNR-CD/00001/10-21-26 - The fee of ZMW 111.20 for Certification of Documents (MLNR-CD/00001/10-21-26) is now due. Invoice 2825863125297952. | shown |
| Invitation to rate the service | in-app (portal bell) | the applicant | How was Certification of Documents? - How was Certification of Documents? Tell us in about a minute. | shown |
| Payment received | in-app (portal bell) | the applicant | Payment received for MLNR-CD/00001/10-21-26 - Your payment of ZMW 111.20 for MLNR-CD/00001/10-21-26 (Certification of Documents) has been received. Receipt: <ZamPay>/pdf?documentType=receipt&invoiceNumber=2825863125297952 | shown |
| Decision: approved | in-app (portal bell) | the applicant | Application MLNR-CD/00001/10-21-26 completed - MLNR-CD/00001/10-21-26 (Certification of Documents) is complete. Your documents are ready. | shown |
| Licence / permit issued | in-app (portal bell) | the applicant | Your Certification of Documents document has been issued - MLNR-CD-2026-00001 has been issued for Certification of Documents. | shown |
| Application received | sms | +260 97* *** 567 | Application MLNR-CD/00001/10-21-26 for Certification of Documents has been received. Track it: <portal>/my-workplace | delivered |
| Application received | e2e.c***@example.test | Application MLNR-CD/00001/10-21-26 received | skipped | |
| Status changed | sms | +260 97* *** 567 | delivered | |
| Payment due (invoice raised) | e2e.c***@example.test | Payment due for application MLNR-CD/00001/10-21-26 | skipped | |
| Payment due (invoice raised) | sms | +260 97* *** 567 | Fee of ZMW 111.20 due for MLNR-CD/00001/10-21-26. Invoice 2825863125297952. Pay: <ZamPay>/pay-for-service/get-invoice/2825863125297952 | delivered |
| Invitation to rate the service | sms | +260 97* *** 567 | skipped | |
| Invitation to rate the service | e2e.c***@example.test | How was Certification of Documents? | skipped | |
| Decision: approved | e2e.c***@example.test | Application MLNR-CD/00001/10-21-26 completed | skipped | |
| Payment received | sms | +260 97* *** 567 | delivered | |
| Decision: approved | sms | +260 97* *** 567 | delivered | |
| Licence / permit issued | e2e.c***@example.test | Your Certification of Documents document has been issued | skipped | |
| Licence / permit issued | sms | +260 97* *** 567 | delivered |
Delivery: shown = in the portal's notification bell; delivered = the SMS gateway (a test double in this run) reported the text delivered; skipped = not sent on that channel (e-mail is not configured on the test installation, and some notices go out on one channel only); sent by the national portal = a ministry node handed the notice to the national portal, which texts and e-mails the citizen under its own name and the citizen's preferences. Addresses written <portal>, <ZamPay> stand for the national portal and ZamPay.
6. Legacy mapping
| Item | Detail |
|---|---|
| Replaces | Certification of Documents in the legacy ZIGS e-Services directory (ZIGS_Services) |
| Legacy service id | 446 |
| Legacy provider | Lands and Deeds Department (MLNR) under Ministry of Lands and Natural Resources |
| Legacy process | not recorded |
| Fee in the legacy system | Degrees, NRC, Diplomas: ZMW 111.2 (New) Titles, Leases: ZMW 44.8 (New) |
| Fee taken before submission | yes (as in ZIGS) |
| Time to issue (legacy) | New: 1 working day |
| Legacy output templates | GS-2 Notice of Government Action: ZIGS_Forms_Notices / GS-2.NoticeOfAction Application form: ZIGS_Forms_MLNR / MLNR_CertificationOfDocuments.Application GF-1 Treasury Invoice: ZIGS_CustomForms / GF-1 Invoice GF-2 Treasury Receipt: ZIGS_CustomForms / GF-2 Receipt |
| Legacy address | none recorded |
| How it was brought over | Imported by the platform's legacy catalogue importer (zcm-backend scripts/zigs/importLegacy.js) from the ZIGS snapshot: form, case types, fees, documents, process and output templates, then served by the new platform. |
7. Version and date
| Item | Detail |
|---|---|
| Document version | service v1, platform a0a302b8 |
| Generated | 2026-10-21T08:12:59Z (by the end-to-end run, not edited by hand) |
| Service version | not versioned (configured directly) |
| Platform snapshot | backend a0a302b8 portal 72805f0 back office 58e5946 |
| Test suite | e2e 5999d9b; one installation (combined); seed profile mihud |
| Journeys | 30-catalogue-service.spec.js: citizen finds the service, answers its form, uploads its documents and sends the application - passed 30-catalogue-service.spec.js: the case goes through every step of its process: payments by the citizen, each officer step by its role - passed 30-catalogue-service.spec.js: the grant document is issued, sealed, filled in and verifiable; the citizen has it in My permits - passed |
| Result | 3 of 3 journey tests passed |
| Data | Synthetic test data on a local test installation; provider test doubles for ZamPass, ZamPay, SMS and signing. |